Health and Safety General Policy Statement

Greensport Trading Limited recognises and accepts its responsibilities under the Health and Safety at Work etc. Act
1974 and associated legislation to ensure, so far as is reasonably practicable, the health, safety and welfare of its
employees. We also recognise our duty to protect others who may be affected by our activities, including
members of the public, clients, visitors, contractors, subcontractors and neighbouring organisations.
We are committed to providing and maintaining safe and healthy working conditions, safe plant and equipment,
safe systems of work, and adequate information, instruction, training and supervision. Equal importance is placed
on protecting physical health, mental health and overall wellbeing.
Health and safety is managed as an integral part of our business activities. Managers and supervisors are required
to take all reasonably practicable steps to identify hazards, assess risks and implement effective control measures.
Employees are expected to cooperate fully in achieving high standards of health and safety.

This commitment will be achieved by:
➢ Providing strong leadership and effective control of health and safety risks;
➢ Consulting with employees and their representatives on matters affecting health and safety;
➢ Providing and maintaining safe plant, equipment and workplaces;
➢ Ensuring the safe use, handling, storage and transport of substances;
➢ Providing information, instruction and training appropriate to the work undertaken, including support for
those for whom English is not a first language;
➢ Ensuring all workers are competent and appropriately supervised;
➢ Preventing accidents, incidents and work-related ill health;
➢ Actively managing occupational health risks, including stress and mental wellbeing;
➢ Having access to competent health and safety advice;
➢ Monitoring performance and striving for continual improvement;
➢ Providing adequate resources, including time, finance and personnel.
We also recognise our duty to cooperate and coordinate with other employers where we share workplaces or work on
sites under the control of others.

2. Health and Safety Policy - Overview
This policy describes how Greensport Trading Limited manages health and safety. It is structured in accordance
with the HSE’s Managing for Health and Safety (HSG65) framework and consists of:
➢ A General Policy Statement (intent);
➢ Organisation (roles and responsibilities);
➢ Arrangements (systems and procedures).
The policy applies to all employees, agency workers, contractors and others working on our behalf.

3. Organisation and Responsibilities:
3.1 Overall Responsibility
The Directors retain overall responsibility for health and safety and for ensuring that adequate resources and
arrangements are in place.
3.2 Day-to-Day Management
Day-to-day responsibility for implementing this policy is delegated to the Environmental, Health, Safety and
Quality (EHSQ) Manager and relevant managers, as shown in the management structure below. All persons with
delegated duties must be competent, suitably trained and supported to discharge those responsibilities.
The company’s source of competent health and safety advice is the Environmental, Health, Safety and Quality
(EHSQ) Manager, who holds a NEBOSH qualification. When specialist expertise is required beyond this in-house
capability, external consultants with relevant professional credentials will be engaged.
3.3 Management Structure:
➢ Directors
➢ Environmental, Health, Safety & Quality Manager
➢ Operations Managers
➢ Office Managers
➢ Workshop Managers
Deputies will be appointed where necessary to ensure continuity during periods of absence.

3.4 Relevant Legislation
To meet core legal obligations, our health and safety systems specifically address the following key regulations:
➢ Health and Safety at Work etc. Act 1974
➢ Management of Health and Safety at Work Regulations 1999
➢ Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
➢ Control of Substances Hazardous to Health (COSHH) Regulations 2002
➢ Provision and Use of Work Equipment Regulations (PUWER) 1998
➢ Construction (Design and Management) Regulations (CDM) 2015
➢ Work at Height Regulations 2005
For a full list of all legislation considered, refer to Appendix B.
Directors
Environmental, Health, Safety & Quality Manager
Operations Manager(s) Office Manager(s) Workshop Manager(s)

4. Directors’ and Management Responsibilities
Directors and senior managers will:
➢ Provide and resource an effective health and safety management system;
➢ Ensure suitable Employers’ Liability Insurance is maintained;
➢ Ensure health and safety considerations are included when purchasing equipment, substances or services;
➢ Appoint and monitor competent contractors;
➢ Ensure hazards are identified and risks assessed;
➢ Ensure appropriate information, instruction, training and supervision is provided;
➢ Monitor performance using audits, inspections and key performance indicators;
➢ Review health and safety performance at management level.

Occupational Health and Wellbeing
➢ Identify occupational health risks and implement appropriate control measures;
➢ Provide health surveillance where required (e.g. HAVS, noise, COSHH);
➢ Take reasonable steps to manage work-related stress and promote wellbeing.

Accidents, Incidents and First Aid
➢ Ensure accidents, incidents and near misses are reported and investigated;
➢ Report applicable incidents to the HSE or Local Authority in accordance with RIDDOR;
➢ Ensure adequate first aid provision is maintained.

Accidents, Incidents, Near Misses and RIDDOR Reporting
➢ All accidents, incidents, and near misses must be reported promptly.
➢ The EHSQ Manager (or delegated person) will determine whether the incident falls under RIDDOR and, if so, will report it to the Health and Safety Executive (HSE) or relevant local authority within the required timeframe.

➢ Examples of RIDDOR reportable events include:
o Work-related deaths
o Major injuries (e.g., fractures, amputations)
o Over-seven-day injuries
o Occupational diseases (e.g., dermatitis, occupational asthma)
o Dangerous occurrences (e.g., collapses, explosions)
➢ Records of all RIDDOR reports and follow-up actions will be maintained and reviewed during management
audits.

Fire and Emergency Arrangements
➢ Ensure suitable fire risk assessments are completed and reviewed;
➢ Maintain emergency procedures and equipment;
➢ Ensure employees are trained in fire and emergency arrangements.

5. Risk Assessment and Safe Systems of Work
Suitable and sufficient risk assessments will be carried out for all work activities that present a significant risk of harm,
in accordance with the Management of Health and Safety at Work Regulations 1999.
Risk assessments will:
➢ Be documented and retained;
➢ Apply the hierarchy of control (elimination, substitution, engineering, administrative controls and PPE);
➢ Be communicated to those affected;
➢ Be reviewed at least annually and when significant changes occur, following incidents or when new processes
are introduced;
➢ Include dynamic risk assessment for site-based and outdoor activities.
Safe Systems of Work, method statements and permits to work will be implemented where required.

6. Premises, Equipment and Substances
The company will:
➢ Provide safe workplaces with adequate welfare facilities;
➢ Maintain buildings, services and housekeeping standards;
➢ Manage asbestos risks through surveys, registers and controls where applicable;
➢ Ensure all work equipment complies with PUWER and is inspected and maintained;
➢ Ensure electrical systems and portable appliances are maintained;
➢ Provide suitable PPE and ensure its correct use;
➢ Manage substances in accordance with COSHH, including assessments, training and access to safety data
sheets;
➢ Retain inspection and maintenance records for appropriate periods.

7. Employee and Worker Responsibilities
All employees and workers must:
➢ Take reasonable care of their own health and safety and that of others;
➢ Comply with company policies, procedures and safe systems of work;
➢ Use equipment, PPE and vehicles safely and only when competent to do so;
➢ Report hazards, near misses, accidents and incidents promptly;
➢ Cooperate with management on health and safety matters.
The company encourages a positive reporting culture. No employee will be subject to disciplinary action for raising
genuine health and safety concerns.

8. Consultation, Monitoring and Review
The company will consult with employees through toolbox talks, safety briefings, one-to-one discussions and other
appropriate means.
Health and safety performance will be monitored through:
➢ Workplace inspections and audits (at least quarterly);
➢ Accident and near-miss analysis;
➢ Training and competence reviews;
➢ Annual management review of the health and safety management system.
Lessons learned will be used to drive continual improvement.
Legal Health & Safety Poster Display
To comply with UK health and safety legislation, the company ensures that the official ‘Health and Safety Law’ poster is
displayed prominently in a location accessible to all employees.
Where a physical display is not feasible (e.g., remote or mobile workers), the same information is made available
electronically via the company intranet or notice system.
Employee Consultation:
The company ensures formal consultation through:
toolbox talks,
safety briefings,
and one-to-one discussions,
Annual company gathering
To reinforce the company’s health and safety commitment and share updates with all employees.
To review performance, celebrate achievements, and discuss areas for improvement.
9. Arrangements and Responsibility Tables:
Detailed safety arrangements and responsibility matrices identify how specific risks are managed and who is
accountable. These are maintained as controlled documents and cross-referenced to relevant risk assessments,
procedures and training requirements. See appendix A

10. Construction (Design and Management) Regulations 2015 (CDM)
Greensport Trading Limited recognises its duties under the Construction (Design and Management) Regulations 2015
and will fulfil the relevant roles of Client, Principal Contractor, Contractor and Designer where applicable.
Client Duties
➢ Where acting as Client, the company will:
➢ Appoint competent designers and contractors;
➢ Allow sufficient time and resources for projects;
➢ Ensure suitable project management arrangements are in place;
➢ Ensure a Construction Phase Plan is prepared prior to works commencing;
➢ Ensure welfare facilities are provided;
➢ Ensure the Health and Safety File is prepared, reviewed and retained.
Principal Contractor Duties
Where appointed as Principal Contractor, the company will:
➢ Plan, manage and monitor the construction phase;
➢ Prepare, implement and maintain the Construction Phase Plan;
➢ Coordinate contractors and ensure cooperation;
➢ Ensure site inductions, supervision and welfare arrangements are in place;
Prevent unauthorised access and protect members of the public.
Contractor Duties
Where acting as a Contractor, the company will:
➢ Plan and manage its work safely;
➢ Provide competent workers and appropriate supervision;
➢ Comply with site rules, method statements and risk assessments;
➢ Coordinate activities with others and report hazards or incidents;
➢ Provide information for the Health and Safety File.
Designer Duties
Where carrying out design activities, the company will:
➢ Eliminate or reduce foreseeable risks through design;
➢ Provide information about residual risks;
➢ Cooperate with other duty holders.

11. ISO 45001 Alignment – Occupational Health and Safety Management System
This policy forms part of the company’s Occupational Health and Safety Management System (OHSMS), aligned to ISO
45001:2018 and structured around the Plan–Do–Check–Act (PDCA) model:
Context of the Organisation (Clause 4)
We consider internal and external issues, legal requirements, and the needs of workers and interested parties when
managing health and safety.
Leadership and Worker Participation (Clause 5)
Top management demonstrates leadership and commitment to the OHSMS, ensuring worker consultation and
participation at all levels..
Planning (Clause 6)
Hazards are identified, risks assessed, and opportunities for improvement are planned and addressed.
Do – Implementation and Operation (Clause 7)
Risk controls, training, procedures, and resources are implemented to manage health and safety risks effectively.
Check – Performance Evaluation (Clause 9)
Health and safety performance is regularly monitored through audits, inspections, reviews of incidents and near misses,
and KPI tracking. The effectiveness of control measures is assessed, and corrective actions are taken where necessary.
Act – Continual Improvement (Clause 10)
Findings from performance evaluations and management reviews drive continual improvement in the OHSMS.
Preventive actions are implemented, and the system is updated to enhance safety outcomes.

Appendix B
Relevant Legislation:
In most cases Health and Safety legislation requires common sense, reasonably practicable precautions to avoid the risk
of injury or ill-health at work. Our Health and Safety Management System does not quote specific legal references;
giving instead the information and detail of what is required in practice to secure compliance. If the guidance and
requirements of our Health and Safety Management System are adopted compliance with the legal requirements will
be achieved. This page sets out, for the record, details of the main statutes and regulations affecting health and safety
at work in force when this policy was prepared. Some of those listed will not apply to our operations, but we need to be
aware of them should circumstances change.
Although the UK has left the EU, by virtue of the European Union (Withdrawal) Act 2018 and associated legislation, the
European Regulations listed here remain in force until replaced by domestic legislation
1. Primary Health and Safety Legislation (Core Framework)
Health and Safety at Work etc. Act 1974
Health and Safety at Work etc. Act 1974 (General Duties of Self-Employed Persons) (Prescribed Undertakings)
Regulations 2015
Management of Health and Safety at Work Regulations 1999 (as amended)
Health and Safety Offences Act 2008
Corporate Manslaughter and Homicide Act 2007
2. Employment, Equality and Worker Consultation
Equality Act 2010
Working Time Regulations 1998 (as amended)
Health and Safety (Consultation with Employees) Regulations 1996
Safety Representatives and Safety Committees Regulations 1977
Employment of Women, Young Persons and Children Act 1920
Health and Safety (Training for Employment) Regulations 1990

3. Workplace, Welfare and General Working Environment:
Workplace (Health, Safety and Welfare) Regulations 1992
Health and Safety (Display Screen Equipment) Regulations 1992
Manual Handling Operations Regulations 1992 (as amended)
Health and Safety (First Aid) Regulations 1981 (as amended)
Health and Safety Information for Employees Regulations 1989 (as amended)
Health and Safety (Safety Signs and Signals) Regulations 1996 (as amended)
4. Construction, Buildings and Structural Safety
Construction (Design and Management) Regulations 2015
Building Regulations 2010 (as amended)
Building Safety Act 2022
Work at Height Regulations 2005 (as amended)
Confined Spaces Regulations 1997
5. Work Equipment, Machinery and Lifting Operations
Provision and Use of Work Equipment Regulations 1998
Lifting Operations and Lifting Equipment Regulations 1998
Lifts Regulations 2016
Pressure Systems Safety Regulations 2000
6. Fire, Explosion and Gas Safety
Regulatory Reform Fire Safety Order 2005
Fire Safety Act 2021
Fire Safety (England) Regulations 2022
Dangerous Substances and Explosive Atmospheres Regulations 2002
Furniture and Furnishings (Fire) (Safety) Regulations 1988 (as amended)
Gas Appliances (Safety) Regulations 1995 (as amended)
Gas Safety (Installation and Use) Regulations 1998 (as amended)
Gas Safety (Management) Regulations 1996

7. Electrical and Physical Agents
Electricity at Work Regulations 1989
Control of Noise at Work Regulations 2005
Control of Vibration at Work Regulations 2005
Control of Artificial Optical Radiation at Work Regulations 2010
Control of Electromagnetic Fields at Work Regulations 2016
Ionising Radiations Regulations 2017
Radiation (Emergency Preparedness and Public Information) Regulations 2001
8. Hazardous Substances, Chemicals and Waste
Control of Substances Hazardous to Health Regulations 2002 (as amended)
Control of Asbestos Regulations 2012
Control of Lead at Work Regulations 2002
Control of Major Accident Hazard Regulations 2015
The Registration, Evaluation, Authorisation and Restriction of Chemicals Regulations 2007 (REACH)
European Regulation (EC) No 2008/1272 on classification, labelling and packaging of substances and mixtures
Classification, Labelling and Packaging of Chemicals (Amendments to Secondary Legislation) Regulations 2015
European Regulation (EC) No 2003/2003 concerning the export and import of dangerous chemicals, as
amended
Chemicals (Health and Safety) and Genetically Modified Organisms (Contained Use) (Amendment etc.) (EU
Exit) Regulations 2019
Hazardous Waste Regulations 2005 (as amended)
9. Personal Protective Equipment (PPE)
Personal Protective Equipment at Work Regulations 1992 (as amended)
Personal Protective Equipment at Work (Amendment) Regulations 2022
Personal Protective Equipment Regulations 2002
European Regulation (EU) 2016/425 on Personal Protection Equipment
European Regulation (EC) No 2016/425/2016 on Personal Protective Equipment
10. Accident Reporting, Insurance and Monitoring
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013
Employers Liability (Compulsory Insurance) Regulations 1998 (as amended)
Notification of Cooling Towers and Evaporative Condensers Regulations 1992

11. Sector-Specific and Specialist Regulations:
Health and Safety (Sharp Instruments in Healthcare) Regulations 2013
12. Post-Brexit / Legislative Continuity:
Health and Safety (Amendment) (EU Exit) Regulations 2018